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Gift Processing/Stewardship Associate

  • Thursday, April 14, 2022 10:57 AM
    Message # 12708447
    Maeven Sipes (Administrator)

    Gift Processing/Stewardship Associate (PART-TIME)

    This is a part-time, temporary position, which is part of the fast-paced Advancement Team. The Advancement Team handles outreach, awareness, and fundraising in support of Child's Voice.  Child's Voice empowers children with hearing loss to learn to listen, speak, and succeed through a comprehensive suite of services from an Audiology Center, Early Intervention Program, through a school-age program and alumni services. 

    The Gift Processing/Stewardship Associate will handle all gift entry, database management, and stewardship/acknowledgement letters and outreach for donations received.  Please note, the annual Golf Outing in June 7, 2022 and this will include gift entry for that event, our largest annual fundraiser.

    Currently, this is a temporary position, which is needed immediately through July 8, 2022. Final timeframe to be confirmed through the hiring process. 

    The position will work at our Wood Dale location, 8-15 hours/week, $15-20/hour.

    Gift Processing

    • Accurately enter all contributions made to Child’s Voice into Raiser’s Edge with appropriate and accurate gift coding.
    • Generate and distribute acknowledgement letters, receipts, and mail to donors. Create back up for these letters.
    • Assist and facilitate stewardship mailings, calls, and follow up to constituents.
    • Reconcile Raiser’s Edge funds received on a monthly basis with the Business Office.
    • Reconcile special event support with Events Associate with Greater Giving (event management software).
    • Produce accurate reporting of gifts received bi-monthly, monthly, annually, and as requested.

    Database Management

    • Manage Raiser’s Edge donor database, including maintenance, user accounts, global changes, gift entry, reporting, queries, and data clean-up projects with the goal of providing current, consistent and accurate data.
    • Develop and maintain a policies and procedures manual for gift processing and data management.
    • Deliver clear and accurate reporting and tracking vehicles and instructions for reports, dashboards and data extracts.
    • Produce all queries, exports, and mailing lists from Raiser’s Edge database for mailings such as invitations, newsletters, acknowledgements, stewardship, and direct mail solicitations.


    • Support Advancement team colleagues with projects/tasks as needed.
    • Maintain current knowledge of mission, goals, and strategic plan.
    • Maintain general knowledge and awareness of the fundraising and nonprofit sector and news.
    • Keep abreast of Child’s Voice activities and properly utilize the resources available.
    • Assure the proper use, management, security and upkeep of CV facilities, equipment and documents.
    • Enhance building culture by demonstrating a positive attitude and evidence of good moral character.
    • Other duties as assigned.

    Required Knowledge, Skills, and Abilities:

    • Past experience with gift entry into Raiser’s Edge systems.
    • Extremely organized, detail oriented, able to keep accurate records and follow up, multi-task, and meet deadlines.
    • Excellent ability to communicate, both written and oral.
    • Ability to attend work on a regular and predictable schedule.
    • Maintain flexibility in tasks required, job duties may vary frequently.
    • Minimum Education, Experience, and Training:

    Working knowledge of applicable computer and software systems including:

    • Microsoft Office (including Outlook, Word, Excel),
    • Raiser’s Edge NXT and prior knowledge of Raiser’s Edge 7/Database View (Blackbaud),
    • Greater Giving knowledge is preferred, but not required.

    Please apply online at childsvoice.org/careers. 

    No phone calls please.

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