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Manager of Special Events and Annual Giving

  • Thursday, February 09, 2023 9:18 AM
    Message # 13091052

    Manager of Special Events and Annual Giving

    Department:     Development

    Supervised by: Director of Development

    Supervises:   Fundraising volunteers and interns

    Status: 40 hours a week, Full time, exempt

    Summary of position: 

    The Manager of Special Events and Annual Giving splits his/her time between (1) planning, executing, and evaluating events (currently two major annual events) to engage donors and increase WH’s prospect pool, and (2) planning and executing an annual individual giving program, including engaging, cultivating, renewing and securing donations from individuals.


     Fundraising Events (Approximately 80% of time)

    Serve as primary staff member coordinating the Ball (fall), the Walk (spring), and all other  donor fundraising and/or cultivation/stewardship events planned for the year. 

    Responsibilities include:

    • Develop a work plan and timeline for each event.
    • Provide staff support for volunteer-led committees.
    • Draft sponsorship guides, solicitation letters and related correspondence to sponsors, vendors, and pro bono donors.
    • Identify, recruit, and cultivate new and existing corporate sponsors, committee members, chairs, and volunteers.
    • Coordinate invitation production, mailings, and manage RSVP and seating.
    • In collaboration with Marketing and Communications team, create flyers, signage, program booklets, and any other printed material, as needed.
    • Serve as primary liaison to any event management vendor. Secure bids from and select caterers, printers, designers, florists, etc., on own or in coordination with event management vendor/s. Manage contract negotiation and payments.
    • Lead implementation and utilization of online event fundraising platforms, re-branded for each event. Serve as staff expert on online event fundraising platforms.
    • Serve as primary staff contact for guest/event participant questions and needs.
    • Collaborate with Marketing and Communications team on strategies to market the event(s). Create print, electronic and social media communications for the events with support from Marketing and Communications.
    • Develop, manage and be accountable for event budgets (both revenue and expense). Working with finance staff, produce financial reports and help with revenue reconciliation, as appropriate.
    • Maintain files and oversee correspondence.
    • Produce evaluative reports.

    Annual Giving Program (Approximately 20% of time): 

    • Manage, and be accountable for revenue from, annual giving program for low and mid-level donors.  Execute fundraising appeal mailings, steward donors with effective outreach, and update and analyze donor data.
    • Develop 2-3 fundraising appeal letters per year (print and digital) and manage all logistics for the success of those mailings. Continually evaluate appeals for improvement and effectiveness. Stay abreast of direct mail appeal trends.
    • Develop successful cultivation and solicitation strategies to direct and monitor the progress of low and mid-level donor relationships.
    • Ensure that donors are adequately and immediately thanked for their contributions and updated on our work.
    • Plan donor communications collaboratively with Marketing & Communications team and other members of the Development team.
    • Advance individual donor relationships by planning and executing donor cultivation strategies.
    • Identify major gift prospects for Senior Leadership to add to their portfolio for more individualized attention.
    • Help to maintain accurate records and donor information in the database.
    • Seek out and analyze data to inform Wellness House’s development strategies.


    ·     With other department staff, participate in department reviews; utilize feedback to inform future planning.

    ·     Develop and monitor the Special Event and Annual Giving sections of the Development budget.

    ·     Onboard and manage event volunteers, including staff.

    ·     Create, manage and update timelines in Project Management platform.

    ·     Create and maintain event and annual giving procedural documentation.


    • Protect organization's value by keeping information confidential.
    • Update job knowledge by participating in educational opportunities; reading professional publications; maintaining personal networks; participating in professional organizations.
    • Perform general tasks and other duties as assigned.


    Education: Bachelor's Degree


    • 3-5 years' experience in nonprofit development and marketing.
    • Previous nonprofit event management experience required; annual fund experience preferred.
    • Previous experience presenting to and communicating with Board of Directors.


    • Excellent customer service, attention to detail, and communication skills. Outgoing personality.
    • Experience with donor management software and peer-to-peer fundraising software (DonorPerfect, GiveSmart, Qgiv and, in particular; Raiser’s Edge and Team Raiser optional).
    • Computer skills including Microsoft Suite and Social Platforms. Constant Contact experience preferred but not required.


    • Competitive salary benchmarked across industries
    • We pay employee’s Medical, Dental, Life, Long-term Disability, and AD&D insurance premiums
    • Voluntary Accident, Cancer, Critical Illness, and Vision benefits available
    • 403(b) with employer match
    • Gym on-site

    At Wellness House, we are always looking for smart, dedicated experts who believe in a psychosocial approach. A career with Wellness House is a chance to make difference in the lives of those impacted by cancer with your unique experience and talents.

    For safety reasons and to protect all who enter Wellness House, we adhere to health facility protocols and require that our staff are fully vaccinated against Covid-19 and wear masks within our facility.

    Wellness House is an EOE.

    Salary Range: $60,000 - $64,000

    Interested individuals should forward cover letter and resume to

    Last modified: Thursday, February 09, 2023 9:27 AM | Anonymous

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