Job Title Description: Temporary/PT Agency Relations Grant Specialist
Classification: Non Exempt
Reports To: Director of Agency Relations
Date Updated: August 2020
Northern Illinois Food Bank is dedicated to meeting the needs of our agency network through collaboration, training and education to ensure a safe, efficient and honorable neighbor experience. This temporary position is responsible for coordinating and administering grants the Food Bank receives for our member agencies. This position will assist with the development of member agency grant application materials, agency reporting materials, leading the agency grant approval committee and development of agency needs assessment.
Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.
1. Update grant application materials
2. Refine agency grant application process
3. Work with the Food Bank’s Philanthropy Team to identify all member agency grant opportunities in each of our 13 counties
4. Communicate agency grant opportunities with Agency Relation’s Team and Member Agency Advisory Council (MAAC)
5. Engage Agency Grant Committee from Philanthropy Team and MAAC in the development of the grant application guidelines, process and grant review
6. Communicate agency grant opportunity, guidelines, and process to eligible member agencies
7. Review submitted grants for completion and qualification
8. Share qualified grant applications with Agency Grant Committee, consolidate committee grant scores and coordinate review meetings
9. Prepare payment requests for agency grants per grant agreements
10. Track awarded grants, payment status and final reports
11. Collaborate with the Agency Relation’s Area Leaders to create an agency needs assessment
12. Conduct Needs Assessment of member agencies with help from Agency Relation’s Team for future grant opportunities.
Please note this job description is not designed to cover or contain a comprehensive listing of activities, duties or responsibilities that are required of the employee for this job. Duties, responsibilities and activities may change at any time with or without notice.
Required Education, Skills, and Experience
• Four year degree in related area or equivalent experience
• Excellent interpersonal and networking skills.
• Excellent written and oral communication skills.
• Ability to work with multi-cultural, multi-generational, remote teams.
• Strong customer focus
• Proficient in Excel, Outlook, Word, etc.
• Proficient in Google Docs
• Experience working with volumes of data in spreadsheets or in a database
• Works Independently
This position does not have supervisory responsibility.
This job operates in a professional office environment. Opportunity to work remotely is possible. This role routinely uses standard office equipment such as computers, printers, copiers, mobile equipment, such as Wi-Fi or hotspots and virtual meeting tools such as Zoom or Skype. Driving to remote locations may be required with own vehicle.
While performing the duties of this job, the employee is required to frequently communicate with member agencies, community members, internal and external customers, and team members over the phone, through email, and in person. They should be able to move inside and outside on uneven surfaces, climb and descend stairs, identify and count inventory. This would require the ability to move files and supplies; open filing cabinets and bend or stand on a stool or ladder as necessary.
Position Type and Expected Hours of Work
This is a part-time position. Food Bank core hours are Monday through Friday, 8:00 a.m. to 5 p.m. Some flexibility in hours is allowed and a schedule will be discussed with hiring manager.
This position is based out of our West Suburban Center (Geneva) location.
This position may be up to 5% local travel.
Northern Illinois Food Bank is an Equal Opportunity Employer
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