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  • Thursday, July 15, 2021 9:17 AM
    Message # 10753397
    Maeven Sipes (Administrator)

    Neighborhood Food Pantries - Administrator

    Part time—20 hours/ week


    This position is intended to perform routine bookkeeping, financial transactions, other administrative details and volunteer coordination of Neighborhood Food Pantries.

    Reports to

    Executive Director

    Skills and Experience

    Intermediate to advanced skill level with WORD and EXCEL. Understanding of file management, data mining and uploads. Knowledge of fundraising management systems required (DonorPerfect preferred).

    Experience with Quickbooks preferred. Responsiveness to needs of others for information and resources. Prior experience working with volunteers. Ability to manage time and work independently. Ability to communicate effectively across multiple constituent groups. Ability to uphold the values of NFP.



    • Responsible for processing invoices and issuing payments, processing, receipting and acknowledging charitable gifts,
    • Track donor contributions and ensure accuracy of donor and volunteer records in DonorPerfect
    • preparing and making bank deposits,
    • maintaining accurate record of grants received and restricted fund utilization,
    • administration of insurance
    • ordering supplies and equipment,
    • coordinating equipment maintenance
    • processing payroll,
    • compiling and issuing NFP management reports for Board, ED and Funders, maintaining files of Board and organizational documents consistent with records retention policy,
    • assisting with annual audit,
    • assisting with marketing material production (e.g. invitations, flyers, letters etc.)
    • assisting with special events (e.g. online set up, tracking registrations, RSVPs, auctions)  
    • ensuring compliance with required trainings and certifications,
    • attending and participating in Board and committee meetings ( e.g. Program Committee, HarvestFest Committee)

    Volunteer Coordination

    • Work with site coordinators to understand volunteer manpower needs and develop volunteer capabilities.
    • Recruit pantry and administrative volunteers through community partnerships (church, business, schools, community, courts etc.)
    • Process and maintain Food Recovery driver applications
    • Provide volunteer orientation/onboarding meeting at least once per quarter
    • Plan and implement strategies to recognize and retain volunteers
    • Prepare ongoing communication to volunteers regarding procedures and NFP volunteer needs.


    The NFP Administrator will work from the 123 Fremont location 3 days per week (minimum) on a flexible schedule and visit pantry sites as needed. Works closely with the NFP Treasurer and Executive Director and serves as a first point of contact for non-guest visitors. Receives, logs, and opens mail. This position is 60 percent financial recordkeeping/administration and 40 percent staff and volunteer coordination and support.


    $15-$20 per hour


    Send resumes to Kate@Neighborhoodfp.org

    For more information on Neighborhood Food Pantries visit our website. Neighborhood Food Pantries (neighborhoodfp.org)

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